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State/City & County Jobs

University of Hawaii

at Manoa

Manoa Institutional Research Office

Position #0078322, Institutional Support. Duties: Develops and/or improve procedures to ensure data reflects organizational structure change at UH Manoa, such as reorg at different levels, name change of the department or majors, and correct categorization of pre-majors. Develops and updates the in-house crosswalk map among different data tables, such as admissions, enrollment, degree, courses, and HR data. Reviews and analyzes qualitative data for various campus-wide surveys’ open-ended question results. In data analysis, determines what situations the inappropriate answers need to be hidden, what keywords to be used to identify themes and indicators, and decide what responses to be assigned under corresponding themes and indicators. Refreshes data for office’s online data reporting tools, develop basic data visualization tools, and communicate and collaborate with the IT specialist on various interactive data reporting projects. Supervises graduate assistants and student help in conducting data entry and verification using various statistical and online reporting tools and assigns work as appropriate. Assist in preparing executive summary and analysis in supporting key policy making process and communication/collaboration with the UH System offices, such as faculty teaching load analysis, tuition increase proposals, and performance funding estimation. Uses in-depth understanding of the National Survey of Student Engagement (NSSE) to retrieve, analyze, interpret, synthesize and disseminate information from NSSE survey. Provide recommendations of new data expertise and analysis methods to the director and other MIRO staff, through knowledge obtained from attending conferences and online webinars. Uses in-depth understanding of major higher education data and responsible for retrieving, coordinating, analyzing, interpreting, synthesizing, and disseminating data using appropriate research method for reports and analysis. Coordinates data collection efforts from different data sources on campus. Collaborates and communicates with various university offices/personnel including high level administrators to retrieve information & transport data for various surveys/reports. Provides support in the preparation of major institutional reports that will be used for key decision making, such as Manoa’s annual retention report, department report, and Quick Fact. Assists in gathering and compiling data and drafting reports to meet continuous accreditation requirements from WASC, and for program accreditations. Maintains the office’s website to display current data, historical data and relevant analysis to address internal and external data needs. Documents data extraction, transformation/reporting processes including database schemas & annotated instructions that can be used to train future employees. Maintain/expand online glossary of key terminology & methodology of reports/presentations. Assists in administering and analyzing student and employee surveys. Uses survey data to address other decision support needs. Provides trainings to offices and administrators in better utilizing MIRO data and reports. Maintain and improve the automatic reporting system which efficiently prepares and reports various types of data for external surveys, common data set, and prepares data analysis for internal and external data requests. Assists in coordinating & managing internal/external data inquiry. Works w/ higher level peers in organizing/compiling/analyzing institutional data to respond to requests from internal and external constituents. Coordinates and manages data compilation/reporting for external surveys used for university ranking and recruiting purposes. Corresponds with various high level administrators from external survey and ranking organizations to conduct data preparation. Retrieves and analyzes data from the student and the human resource data systems and computes and transforms data to meet Manoa’s reporting needs. Assists in determining database transforming methods to build MIRO’s data warehouse that can be used to efficiently meet UHM’s analysis needs. Determines initial decisions on which data variables to change or to keep. Assists in interpreting & analyzing reliable data reports, analysis, & research results; understands its impact on the University; learns to communicate results with/advise senior administrators on academic planning and policy solutions accordingly. Conduct appropriate statistical programming to various student or employee data, and ensure the data are accurately processed and reflected to meet reporting guidelines in the newly
developed automatic reporting system. Present MIRO’s projects at meeting, seminars, workshops and/or conferences. Performs other duties as assigned. Minimum Qualifications: Possession of a baccalaureate degree in Education, Social Sciences, Business Administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for data analysis and reporting or related areas; or equivalent education/training or experience. Considerable working knowledge of principles, practices and techniques in the data analysis or related areas as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with data reporting or related areas. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer and apply word processing software. Demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. Demonstrated experience of qualitative and quantitative statistical methods. Demonstrated experience to conduct training and address inquiries from data users. Demonstrated experience with statistical software packages, such as SPSS and Excel. Ability to implement research and survey designs and applicable methodology for reports. Ability to pay close attention to detail with a high degree of accuracy. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Knowledge in the development of dynamic web site design and maintenance through technologies such as JSP, ASP, PHP, JavaScript, Perl. Desirable Qualifications: Professional experience with data analysis in a higher education environment. Demonstrated experience in compiling, analyzing, and building crosswalk between different types of university data, such as students, courses, and employees. Demonstrated experience in identifying data issues and keeping consistency of data and changing academic unit structure caused by reorg and program name change. Demonstrated experience of natural language processing using software such as nVivo or Antconv. Demonstrated experience in administering and analyzing online surveys. Demonstrated experience in analyzing, tracking, and reporting international ranking information. Demonstrated experience of creating online data visualization reports using software such as high charts. Apply: Visit and search for Position Number 0078322 to submit an application. You may wish to keep a copy of this advertisement which will not be available for viewing once a sufficient number of applications are received.